Executive Assistant & Project Coordinator
We are seeking a detail-oriented, proactive Executive Assistant & Project Coordinator to support the Space Division team at VZLU AEROSPACE. This role will provide comprehensive administrative and project support to help manage day-to-day operations, improve team efficiency, and ensure smooth project execution.
About VZLU AEROSPACE
The VZLU AEROSPACE is at the forefront of satellite technology development, successfully creating advanced Attitude and Orbit Control Systems for satellites as well as integrating whole satellites and leading complex satellite missions. We foster a collaborative environment where innovation and creative problem-solving are encouraged, with a focus on pushing the boundaries of what small satellites can achieve.
Key Responsibilities
Project Support
- Coordinate with team members across different projects
- Assist with resource allocation and procurement processes
- Help maintain project plans, process compliance and documentation
- Fill timesheet and manage evidence of material usage
- Support presentation preparation for internal and external audiences
Administrative Support
- Organize meetings, prepare agendas, and take meeting minutes, follow up on action items
- Assist with business travel arrangements including accommodation and transportation
- Help with employee attendance tracking
- Provide administrative assistance to the department heads
- Take care of meeting rooms, office supplies, and kitchen supplies
- Provide refreshments for visitors during meetings
- Assist with event organization and coordination
Required Skills
- Exceptional organizational and time management abilities
- Strong attention to detail and accuracy
- Proficiency with office software
- Excellent written and verbal communication skills in Czech and English
- Ability to prioritize and manage multiple tasks simultaneously
- Proactive problem-solving approach
- Discretion when handling confidential information
Your advantage will also be:
- Proficiency with project management software
- Basic understanding of technical project workflows
Personal Attributes
- Self-motivated with the ability to work independently
- Adaptable to changing priorities and deadlines
- Comfortable supporting a team that balances creativity with technical precision
- Diplomatic and professional demeanour
- Patient and service-oriented attitude
- Ability to thrive in a dynamic, innovation-focused environment
What We Offer
- Work on cutting-edge space technology projects with a direct impact on real missions
- Access to advanced software and satellite control systems
- Participation in national and international space projects
- Possibility of further qualification growth in the system of career education according to the position held
- Stable working background, access to top technologies
- 5 weeks of vacation, meal allowance, allowance for supplementary pension insurance, allowance for leisure activities
- Location of work in Prague, Czech Republic
If you are interested in this job position, please send your CV to our HR manager.
Tereza Ducháčová, HR manager – duchacova@vzlu.cz
